Job Description

Job Description

Job Description

JOB DESCRIPTION
Senior Coordinator, Advancement Events

As L.A.'s premiere performing arts destination, The Music Center convenes artists, communities, and ideas with the goal of deepening the cultural lives of every resident in Los Angeles County. The $70 million non-profit performing arts organization has three divisions: TMC Arts, TMC Ops and TMC Business Services, TMC Arts, The Music Center’s programming engine, provides year-round programming inside The Music Center’s four theatres, which include Walt Disney Concert Hall, The Dorothy Chandler Pavilion, Ahmanson Theatre and Mark Taper Forum; on Jerry Moss Plaza; outside at Gloria Molina Grand Park, a 12-acre adjacent green space; in schools and neighborhoods all over Los Angeles County; and on a digital platform called The Music Center Offstage. TMC Arts presents world-class dance with Glorya Kaufman Presents Dance at The Music Center, free and low-cost public concerts and events, as well as K–12 arts learning programs, workshops, performances, interactive experiences and special events. TMC Ops manages the theatres, the plaza and Grand Park, which comprise $2 billion in county assets, on behalf of the County of Los Angeles. TMC Business Services includes Advancement, Human Resources, Finance, IT and Marketing and Communications. The Music Center is also home to four renowned resident companies: Center Theatre Group, Los Angeles Master Chorale, LA Opera and LA Phil.

Position Summary
Reporting to the Senior Director of Advancement & Board Relations, the Senior Coordinator of Advancement Events provides high-level coordination and support for the Advancement department’s signature and special events. The Senior Coordinator assists with the successful planning and execution of the department’s annual event strategy.

Key Responsibilities

Event Coordination

• Assists in all aspects of the production and coordination of large-scale events, such as the annual Spotlight Grand Gala.
• Manage a select portfolio of events as the lead event coordinator.
• Adhere to event planning timelines determined by the Senior Director.
• Ensure events are within the budget determined by the Senior Director.
• Collaborate with the Advancement Services team on data and mailing lists.

Administrative Support

• Provide administrative support, including calendaring and meeting management, file organization and archiving, processing invoices and expense reports, and general office tasks related to events management.
• Interface with event guests, donors and organizational leadership on behalf of the Senior Director.

Skills, Qualifications, Experience

• 3+ years of related work experience in administrative support and event coordination, ideally in fundraising or philanthropy.
• Bachelor's degree
• Excellent communication and project management skills.
• Extremely organized with the ability to prioritize, multi-task and deliver high-quality work under deadlines.
• Strong teamwork and people skills with a commitment to building and maintaining collaborative relationships.
• Proficiency in using Microsoft 365, Monday.com, Zkipster, Classy and Adobe Creative, or similar software platforms.
• Familiarity with Tessitura or another CRM is a plus.
  Genuine interest in The Music Center’s mission and commitment to the arts.
• Ability to work holidays, nights and weekends as needed.

Pay Range: $26.75 to $36.53 an hour. This is a full-time, non-exempt position. Compensation package includes medical, dental and vision plans, group term life insurance, flexible spending accounts, vacation and sick accruals, and 401(k) plan with employer match.

The weekly administrative schedule is 35 hours per week, approximately 9:00 a.m. – 5:00 p.m. Monday to Friday, with adjustments to accommodate special events and activities. Currently, The Music Center practices a hybrid (remote with scheduled on-site team days) weekly schedule with work on-site/in person for live events, which may require on-site support. This scenario may change and is also subject to the responsibilities of the position.

Job Tags

Full time, Work experience placement, Work at office, Remote work, Flexible hours, Night shift, Weekend work, Monday to Friday,

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