Job Description

Job Description

Job Description

Join O'Neill Insurance as an Administrative Specialist!

Be the vital hub that connects our clients and teams.

Are you a highly organized, people-loving multitasker who thrives in a fast-paced environment? O'Neill Insurance is looking for a dynamic Administrative Specialist to be the welcoming face of our agency and a vital support to our accounting, service, leadership, and sales teams.

In this role, you won't just be answering phones or greeting clients (though you'll do that too!)you'll be the glue that holds day-to-day operations together. If you're tech-savvy, detail-oriented, and enjoy keeping things running smoothly, wed love to meet you.

Benefits

Annual Base Salary Based on Experience

Paid Time Off (PTO)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Parental Leave

Hands on Training

Mon-Fri Schedule

Career Growth Opportunities

Retirement Plan

Evenings Off

Birthday Off

PTO for Volunteer Work

Responsibilities

• Provide a warm welcome to office visitors and handle main agency line calls
• Deliver administrative support to our service and sales teams
• Collaborate with the Controller on accounting/finance
• Manage accounts receivable and accounts payable processes
• Oversee agent licensing and insurance carrier licensing requirements
• Process and distribute downloads and electronic communications from insurance companies
• Plan and coordinate agency events, including company meetings and client appreciation gatherings
• Maintain office supplies and equipment to ensure a functional workspace

Requirements

What you need to succeed:

• Detail-oriented mindset
• Strong organizational and technology skills
• Excellent communication abilities
• Talent for juggling multiple priorities

No insurance experience required just bring your administrative talents and enthusiasm!

Position details:

• Full-time, 100% in-office
• Competitive salary based on experience

Ready to be an essential part of our agency? Apply today!

Job Tags

Full time, Work at office, Afternoon shift,

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