Job Description
Job Title: Accounts Payable & Bookkeeping Specialist
Location: [Your City, State or Remote]
Type: Full-Time / Part-Time
Reports to: Finance Manager or Principal Consultant
About Us:
We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators. Our small, collaborative team supports a portfolio of hospitality clients across various markets. We're seeking a detail-oriented and reliable Accounts Payable & Bookkeeping Specialist to support our financial operations and maintain smooth accounting processes.
Job Summary:
The Accounts Payable & Bookkeeping Specialist will be responsible for managing the day-to-day accounts payable activities, maintaining accurate financial records, and supporting month-end reporting. This position plays a key role in ensuring timely payments, proper expense categorization, and overall financial organization for both the firm and our hotel clients.
Key Responsibilities:
Accounts Payable:
Process vendor invoices and employee expense reimbursements
Verify and reconcile purchase orders, invoices, and payment requests
Ensure timely and accurate payments via checks, ACH, or online portals
Maintain vendor files and resolve discrepancies or inquiries
Bookkeeping & General Accounting:
Record financial transactions in accounting software (e.g., M3, HotelInvestorApps (Acumatica) )
Categorize expenses and reconcile bank and credit card statements
Assist with monthly closing tasks, journal entries, and financial reporting
Support account reconciliations and audit preparations
Client Support:
Coordinate with hotel clients regarding invoice approvals and payment schedules
Maintain organized records for each client engagement
Generate periodic financial reports as needed
Compliance & Process Improvement:
Ensure adherence to internal controls and accounting policies
Help streamline AP and bookkeeping processes for greater efficiency
Qualifications:
2+ years of experience in bookkeeping and accounts payable
Proficiency with accounting software (M3/Acumatica)
Solid understanding of AP workflows and general accounting principles
Strong attention to detail, organizational skills, and confidentiality
Excellent communication and time management skills
Experience working in hospitality or consulting industries is a plus
Work Environment:
Small, fast-paced, and team-oriented environment
Flexible schedule.
Opportunities to work closely with hotel industry professionals and learn the business
We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators.
We are a boutique consulting firm specializing in providing strategic, financial, and operational guidance to hotel owners and operators.
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